Required documents for Canadian study visa

Necessary Documents for Admission and Study Visa in Canada

To apply and obtain a study permit for Canada from universities and other educational institutions, there are certain documents that you need to prepare thoroughly to stand out in the competition with other applicants.

In this section, we will explain the necessary documents for applying and getting accepted into schools and colleges in Canada, as well as the documents needed to apply to Canadian universities at different educational levels. After that, we will mention the documents required for the Canada study visa process.

Documents Needed for Studying in Canada at the Diploma Level

To study in Canadian schools and obtain admission, you will need the following documents:

A scanned copy of a valid passport (in pdf format)

A scanned translation of your last three years’ report cards along with a Persian copy (during the application stage, it is only acceptable if it has the translator’s stamp and without a court stamp) (in pdf format)

A completed and signed custodian form (students under 18 must have a legal guardian in Canada, called a custodian. This form should include the custodian’s information, their home address, and detailed information about the student’s parents)

Necessary information to fill out the application, including the full names of the applicant’s parents and their address, phone number, and zip code

Documents Needed for Admission to Colleges in Canada

The documents required to apply to a college in Canada include:

A scanned copy of a valid passport (in pdf format)

A scanned translation of the diploma and report cards from the last three years of high school along with a Persian copy (translation of pre-university documents if you studied in the previous educational system) (in pdf format)

A scanned language proficiency score (if applicable) (in pdf format)

Necessary information to fill out the application, including the full names of the applicant’s parents and their address, phone number, and zip code

Required Documents for Studying in Canada at the Bachelor Level

To apply for universities in Canada at the undergraduate level, you need the following documents:

– A scanned copy of a valid passport (in pdf format)

– A scanned translation of your diploma and transcripts from the last three years of high school, along with a Persian copy (translation of the pre-university certificate and transcripts if you studied in the previous educational system) (in pdf format)

– A scanned language test score (if required) (in pdf format)

– A resume (in word format)

– A statement of purpose related to your desired field (in word format)

– Necessary information to fill out the application, including parents’ names, address, phone number, and postal code

Required Documents for Studying in Canada at the Master's Level

To apply for universities in Canada at the master’s level, you need the following documents:

– A scanned copy of a valid passport (in pdf format)

– A scanned translation of your bachelor’s degree and transcripts, along with a Persian copy (in pdf format)

– A scanned language test score (in pdf format)

– A scanned GRE or GMAT score (for management and finance programs if required) (in pdf format)

– Two or three recommendation letters from professors (in most Canadian universities, recommendation letters are submitted online. This means that after entering your professors’ information in the application, an email will be sent from the university to your professors. They must respond to the email, which usually contains a form, write their opinion about you in the form, and then submit it online to the university)

– Necessary information to fill out the application, including parents’ names, address, phone number, and postal code

Required Documents for Studying in Canada at the PhD Level

To apply for universities in Canada at the PhD level, you need the following documents:

– A scanned copy of a valid passport (in pdf format)

– A scanned translation of your bachelor’s and master’s degrees and transcripts, along with a Persian copy (in pdf format)

– A scanned language test score (in pdf format)

– A scanned GRE or GMAT score (for management programs if required) (in pdf format)

– A resume (in word format)

– A statement of purpose related to the field (in word format)

– Three recommendation letters from professors (the recommendation letters must be sent directly and online from the professors’ academic email to the university)

– A summary of the master’s thesis (if available) (in word format)

– A writing sample (if required or available) (in pdf format)

– A research proposal (if required) (in pdf format)

Resume / CV

A resume or CV is a summary of your educational and work history, along with a collection of projects, research, and academic papers, as well as a mention of your skills and interests. It gives the reader a general understanding of your capabilities, education, and a glimpse into your personality.

The terms CV and resume are sometimes used interchangeably, but there are some differences between them. The difference lies in the level of detail provided. Typically, a CV includes more detailed descriptions of research and scientific work, which is recommended for graduate and doctoral levels. However, a resume generally presents educational, work, and scientific history with less detail.

A CV must contain accurate, correct, and verifiable information.

A CV should not be overly long. Usually, two pages is sufficient, although there is no specific limit.

It’s better for the CV to be neatly arranged and prioritized, without any spelling errors.

In general, include the following sections in your CV:

Personal information and contact details

Educational background from newest to oldest

Work experience from newest to oldest

Articles, research work, participation in seminars and conferences related to your field of study (if applicable)

Honors and awards (if applicable)

Personal interests

Membership in associations or volunteer work (if applicable)

Language, computer, and other specific skills

Information about three university professors or employers who know you and can recommend you to your target university.

Statement of Purpose

The Statement of Purpose outlines your educational plans and expresses your goals and motivations for studying in the field and at the university you intend to apply to. The statement allows the university or professor to assess your motivation, objectives, and interest in the relevant field.

The Statement of Purpose should not be a repetition of your resume. Instead, it should elaborate on the more prominent aspects of your academic background, work history, and research skills, demonstrating why you are a suitable candidate for that field and university. Most importantly, you should explain what your goals are for studying in the specific field and how studying that subject can help you achieve your objectives.

A motivation letter doesn’t have a specific format; it’s written as a cohesive text of about one to two pages, which, in addition to its content, demonstrates your writing skills.

Recommendation Letter

A recommendation letter is a confirmatory letter issued by the university professors from whom you studied, verifying your academic and ethical integrity. This letter usually includes a brief introduction of the student, a mention of their academic and practical activities, and an endorsement of their personality and ethics.

Additionally, at the end of the recommendation letter, the professor provides their contact information for potential follow-up from the target university. Sometimes, as a condition for admission, the target university also accepts a recommendation letter from an employer. Each professor or employer typically writes a recommendation letter in their own style, but the overall content is usually the same.

Research Proposal

A research proposal is an introduction to the research work you intend to conduct on a specific topic in your next level of study. It’s basically a generalized and concise plan outlining the research goals, reasons for the importance of the research topic, a background of similar research conducted on this specific and similar topics, and a collection of references to be used for extensive future studies. It’s often required to be submitted at the master’s level, especially for a PhD.

Its writing style resembles a short thesis, with a page count ranging from 10 to 20 pages. It must contain essential and necessary information, without fluff or extras. The format is similar to the sections of a master’s thesis and includes a table of contents and all chapters, but in a brief and summarized manner.

Translation of academic documents for Canada

A few points about translating educational documents for admission to Canadian universities:

Translations of documents can be in English or French. If the university and the desired program are French-speaking, a French translation is preferable.

If the translation date of the educational documents is from a few years ago, that’s fine, but a more recent translation is recommended.

At the application stage, a translation of the documents with the translator’s stamp is sufficient, but after admission, you need to submit the original translated documents and transcripts with both the translator’s and judicial stamps, along with copies of all pages in Persian, in an envelope from your institution to the destination university.

If the translation of the degree and transcripts for each educational level is in a single punched file, only one judicial stamp is required, and it’s unnecessary for both the degree translation and the transcript translation to have separate judicial stamps.

Documents required for a study permit for Canada

To apply for a study permit for Canada, certain documents need to be prepared carefully. The list of required documents for a Canadian study permit can be divided into two categories: personal documents and financial documents. The checklist for study permit documents in each of these two categories is as follows:

Personal documents

– A scanned copy of a valid passport’s first page and all stamped pages, as well as any pages with visa labels, if available.

– One recent passport photo sized 3.5 x 4.5.

– A scanned translation of the birth certificate along with a Persian copy (if there has been a name change, it must be mentioned).

– A scanned translation of the marriage certificate along with a Persian copy (if available).

– A scanned translation of the criminal record certificate along with a Persian copy (if available – not mandatory).

– A scanned translation of the military service completion card or exemption card for men.

– A scanned copy of the language proficiency certificate (if available).

– A job letter in English stating your salary. If it’s in Persian, it must be translated (all past records, if available).

– An offer letter for a job in Iran in English. If it’s in Persian, it must be translated (if available).

– A scanned translation of the salary slips for at least the last three months along with a Persian copy (if available – not mandatory).

– A scanned translation of the insurance history list along with a Persian copy (if available – not mandatory).

– A scanned translation of academic credentials and transcripts along with a Persian copy.

– A permission letter from parents for exiting the country (for students under 18 if neither parent is accompanying them).

– A guardianship certificate (only for students).

– A custodian letter (for students if neither parent is accompanying them).

– A university acceptance letter.

– An attestation letter from the province (except for master’s and Ph.D. students and schools).

– A Quebec acceptance certificate or CAQ (if accepted by universities in Quebec).

– A course registration letter from the university (if available).

– A study plan letter.

– A defense letter from a lawyer (if you have a lawyer involved in the case).

Financial documents

Bank statement of the applicant and sponsor in English (if there is a financial sponsor)

Detailed account transactions for the last 4 months for the applicant and sponsor in English (if there is a financial sponsor)

Translation of any document that demonstrates your financial capability and ties to your home country, such as:

Property documents including house, land, shop, or documents related to renting them out (belonging to the applicant or sponsor or both)

Company registration documents (belonging to the applicant or sponsor or both)

Translation of the sponsor’s employment letter and work contracts (if there is a sponsor)

Translation of the sponsor’s pay stubs (if there is a sponsor)

Translation of the sponsor’s insurance records (if there is a sponsor)

Translation of the sponsor’s retirement certificate along with their pension (if the sponsor is retired)

Translation of the sponsor’s birth certificate

Translation of the sponsor’s notarized commitment (not mandatory for couples)

Receipt confirming the payment of the deposit to the university (if applicable)

Scholarship acceptance letter (if applicable)

!Important

All documents must be in PDF format and under 4 MB in size.

Documents required for immigration to Canada

There are various methods for immigrating to Canada, and each method requires specific documents. For more information on this topic, please visit the immigration to Canada page .

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